Meet the #1 construction Documentation company

Comprehensive Construction Documentation Services

Complete Construction Documentation Solutions:
From RFI Management to Closeout

We offer construction documentation services for efficient project management, streamlining the entire lifecycle of construction projects. Studies show that poor documentation accounts for nearly 48% of project delays and rework in the construction industry. Our solutions ensure every aspect is meticulously documented, helping teams stay compliant, organized, and on track. From initial planning to final project handover, we help reduce the risk of errors and miscommunication, leading to up to 30% faster project completion.

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Key Services We Offer:

1. RFI Management (Request for Information)

Managing RFIs is critical to the smooth progression of any construction project. Our RFI management process allows for seamless submission, tracking, and resolution of RFIs. This ensures that any questions regarding design, materials, or scope are clarified promptly, with full visibility for all stakeholders, preventing unnecessary delays and confusion.

2. Change Management

Construction projects often require adjustments to scope, budget, or materials. We provide a structured change management process that tracks all change orders from submission to approval, ensuring that all modifications are well-documented and agreed upon. This transparent approach minimizes disruption and ensures that the project continues smoothly while avoiding budget overruns.

3. Submittal Log and Creation

Efficient submittal management is crucial for keeping your project on schedule. At Precon Optimar, we handle the entire submittal process—from creation to approval tracking.

Submittal Log Creation: We maintain a detailed submittal log that tracks each submittal’s status, ensuring all materials, equipment, and systems are properly documented and approved in a timely manner. This process enhances project coordination and prevents bottlenecks.
Timely Approvals: We ensure submittals are approved on time, keeping your project moving without delays.
Full Transparency: All stakeholders can access the submittal log, ensuring transparency and clear communication throughout the project.

4. Drawing Review and Analysis

Our team thoroughly reviews and analyzes all construction drawings to ensure accuracy and compliance with the design intent. Early detection of potential issues helps prevent costly errors during construction. Whether it’s architectural, structural, or MEP drawings, we make sure everything aligns with project requirements and local building codes.

5. Closeout Documentation

Our closeout documentation services ensure a smooth handover at the end of the project. We provide:

As-built drawings that reflect the final built conditions.
Operation and maintenance manuals for ongoing facility management.
Warranty documentation and a full inspection report, ensuring that every detail is covered for future reference and operation.

Why Choose Optimar Precon?

22+ Years of Expertise

With decades of combined expertise, Precon Optimar provides reliable and efficient documentation services across the USA, ensuring that every project meets the highest industry standards.

Real-Time Collaboration

Our integrated documentation platform allows for real-time updates and collaboration across project teams. This ensures that all stakeholders stay aligned and informed throughout the project, improving communication and reducing delays.

Industry-Leading Technology

We utilize advanced tools like PlanSwift, Bluebeam, and Revit to deliver precise, efficient documentation processes. These technologies enable us to manage every aspect of your project with accuracy and speed.

Compliance with Industry Standards

All our documentation adheres to strict codes and standards, including the International Building Code (IBC), National Electrical Code (NEC), and ASHRAE for HVAC systems, ensuring that your project complies with all regulatory requirements.

Fast Turnaround and Support

We prioritize fast, accurate documentation delivery. Whether it’s RFIs, submittals, or change orders, we provide quick turnaround times, ensuring your project stays on schedule. Our team is also available 24/7 for support and revisions when needed.

Tailored Solutions

We offer customized documentation services for various industries, whether it’s residential, commercial, or industrial. Our solutions are designed to fit the unique demands of each project, ensuring that every aspect is thoroughly covered.

Industries We Serve

Commercial

Office buildings, retail centers, and mixed-use developments.

Residential

Multi-family units, high-rise apartments, and custom-built homes.

Healthcare

Hospitals, clinics, and medical laboratories

Industrial

Manufacturing facilities, warehouses, and production plants

Infrastructure

Highways, bridges, and public transportation systems

Advanced Technology

Universities, research centers, and high-tech facilities.

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Frequently Asked Questions

What types of documents are managed in construction projects?

Document management services handle a wide range of documents, including:
Architectural drawings and blueprints
Structural and MEP plans
BIM files
Contracts and legal documents
RFI (Request for Information) and submittals
Specifications and materials lists
Change orders and project schedules

What benefits does a document management system provide?

A document management system improves efficiency by centralizing document storage, providing secure access, and enabling easy retrieval. It also tracks changes (version control), facilitates real-time collaboration, and reduces manual errors, leading to more efficient and streamlined workflows.

How does document management improve collaboration in construction projects?

Document management ensures all stakeholders have access to the latest documents in real time. This reduces miscommunication, eliminates the use of outdated documents, and speeds up decision-making. With everyone working from the same set of updated documents, rework is minimized, saving both time and money.

How does your document management system handle
version control?

Our document management system includes version control features that track all changes made to documents. This ensures that the latest version is always available while allowing users to retrieve earlier versions when necessary, providing transparency and reducing the risk of errors.

Can I control who has access to certain documents?

Yes, our system offers role-based access control, meaning you can set specific permissions for each user. Only authorized individuals will have access to sensitive documents, ensuring data security and confidentiality.

How does document management ensure data security?

We prioritize document security through encryption, multi-factor authentication, and regular data backups. This guarantees that your documents are protected against unauthorized access, data breaches, and loss, ensuring complete confidentiality.

How do document
management services help with regulatory compliance?

Our system helps ensure compliance with ISO standards, GDPR (Europe), and other regulations by securely storing all project documentation and tracking changes for auditing purposes. Documents are accessible for review and reporting, ensuring adherence to legal and industry requirements.

Can the document management system integrate with BIM
or ERP systems?

Yes, our document management system can be integrated with BIM software, ERP systems, and other project management tools. This allows seamless sharing of documents and data across different platforms, ensuring all project stakeholders are aligned

What file formats can be handled by your document
management system?

Our system supports a variety of file formats, including PDF, DWG, DXF, as well as image files, CAD drawings, and more. This flexibility ensures that all necessary construction files can be managed and accessed efficiently.

How does document management support remote teams?

With a cloud-based document management system, remote teams can easily access, edit, and collaborate on documents from any location. This enables real-time updates and communication, allowing remote workers to stay engaged in the project and avoid delays.

How do I get started with your document management
services?

To get started, simply contact us with your project requirements. We’ll assess your needs and set up a tailored document management solution that ensures your documents are well-organized, secure, and accessible to your team.

What is the cost structure for your document
management services?

We offer flexible pricing models depending on your project’s scope, the number of users, and the specific features required. Contact us for a customized quote based on your needs.

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